Fahrzeugverbrauch Vorlage

This template is built around three simple sheets – Vehicle List, Fuel Log, and Monthly Summary. In the Vehicle List you add each vehicle’s ID, license plate, fuel type (chosen from a dropdown) and any notes. The Fuel Log is where you record every refuel: select the vehicle, enter the date, the odometer reading before and after the fill, the litres purchased and the price per litre. The sheet automatically works out the kilometres driven, the consumption for that entry (km/L) and the cost. All entries roll up into the Monthly Summary, which shows total kilometres, total fuel used, average consumption per vehicle and overall, plus a quick chart for visual comparison.

By centralising fuel and mileage data, the template eliminates the need for scattered spreadsheets or handwritten logs. It instantly highlights unusually high consumption, helps you budget fuel expenses, and provides the data needed for cost‑allocation or tax reporting. The automated calculations reduce manual errors and give you a clear picture of fleet efficiency at a glance.

The tool is ideal for fleet managers, logistics coordinators, small‑business owners with delivery vans, or anyone who needs to keep a close eye on vehicle operating costs. Whether you manage a handful of cars or a growing fleet, the template scales to capture every fill‑up and kilometre run, making daily fuel tracking painless and reliable.

How to use

1. Open the Vehicle List sheet and enter each vehicle’s details; the dropdown for fuel type ensures consistent data.
2. Every time a vehicle is refuelled, go to the Fuel Log, pick the vehicle from the dropdown, and fill in the date, odometer readings, litres and price. The sheet will instantly calculate the distance covered and the km/L for that fill.
3. Switch to the Monthly Summary to see aggregated totals for the current month – total kilometres, total litres, average consumption and total fuel cost. Use the built‑in chart to compare vehicles side‑by‑side.
4. Export the summary as PDF or CSV if you need to share it with accounting or senior management.

Expected benefits: streamlined data entry, faster month‑end reporting, reduced spreadsheet errors, and clearer insight into fuel efficiency that helps you cut unnecessary costs.