RowSpeak

What a RowSpeak Private Deployment POC Looks Like

A proof-of-concept (POC) is the fastest way to answer the question: "Will RowSpeak actually work in our environment, with our files, on our infrastructure?"

This document walks through exactly what a RowSpeak POC involves — from preparation to sign-off.

Why Run a POC First

Private deployment decisions involve IT, security, and business stakeholders. A POC lets each group validate what they need to see before committing to a full rollout:

  • IT teams can verify deployment works in their environment
  • Security teams can confirm data handling meets their requirements
  • Business teams can test with real files and real workflows
  • Procurement gets a concrete reference point for scoping

A well-run POC typically takes 7–14 days and produces a clear go/no-go outcome.

POC Timeline

RowSpeak POC Timeline — 14 Days Day 1 Day 3 Day 5 Day 10 Day 13 Day 14 Phase 1 Environment Setup Days 1–3 · IT team Phase 2 Workflow Testing Days 4–10 · Business team Phase 3 Security Review Days 10–13 Phase 4 Sign-off Day 14 What happens: • Server provisioned • RowSpeak deployed • Model loaded • Network configured • Test users created You provide: • Server access • IT contact What happens: • Upload real (de-identified) files • Run target workflows • Review output quality • Measure time savings • Collect team feedback You provide: • 5–10 sample files • 2–3 business users What happens: • Data flow review • Access log audit • Network scan • Policy checklist You provide: • Security team • Review checklist Output: • POC report • Go/no-go • Rollout plan • Pricing

What You Need to Prepare

From IT

  • A server or VM that meets the hardware requirements
  • SSH or admin access for the RowSpeak team to assist remotely (or your team handles deployment with our guidance)
  • Network access from internal users to the RowSpeak server
  • Confirmation of whether outbound internet access is available (affects model choice)

From the Business Team

  • 5–10 representative spreadsheet files (can be de-identified or anonymized)
  • 2–3 users who will test the workflows
  • A list of the specific tasks you want to test (e.g., "generate a monthly variance report from this P&L export")
  • A rough definition of what "good output" looks like for your team

From Security / Compliance

  • Your internal security review checklist (we will map RowSpeak's architecture to it)
  • Any specific data handling requirements (residency, encryption, logging)
  • Contact for the security review phase

What RowSpeak Provides

  • Remote deployment support during setup
  • Deployment Pack (architecture reference, hardware guide, checklist)
  • A dedicated contact for the duration of the POC
  • POC output report template
  • Guidance on model selection based on your environment

How to Measure POC Success

Before starting, agree on what success looks like. We recommend defining three things:

1. Technical success criteria

  • RowSpeak deploys and runs in your environment
  • Response time is acceptable for your team (target: under 10 seconds for standard queries)
  • Data does not leave your environment (verifiable via network monitoring)

2. Workflow success criteria

  • RowSpeak produces usable output from your actual files
  • Output quality is good enough to reduce manual work
  • At least 2 of your 3 test users find it useful

3. Security success criteria

  • Architecture passes your internal security review
  • Logging and access control meet your requirements
  • No policy blockers identified

After the POC

At the end of the POC, you will have:

  • A working RowSpeak deployment in your environment
  • Real output generated from your files
  • A completed security review
  • A clear picture of rollout scope and effort

From there, the typical next steps are:

  1. Share POC results with stakeholders
  2. Agree on rollout scope (team size, use cases, infrastructure)
  3. Finalize commercial terms
  4. Move to production deployment

Ready to Start?

Book a Demo →

In the demo, we will discuss your environment, use cases, and timeline — and help you plan a POC that fits your team's schedule.

You can also request the Deployment Pack to share with your IT team before the demo.